The front porch of a brick duplex at dusk, sage-green rail and trim, warm lamplight in the windows, two mailboxes by the door, and a ring of keys and a phone left on the rail.
RentDesk

The rent ledger you can talk to.

Two to twenty units, run off a phone and a notebook. Say a payment and it is written down. Photograph a receipt and it lands on the right tax line. Ask what is owed while you are still in the car.

Start your free trial Look round the sample first

No card. The sample portfolio is read-only; your own account is not.

22
things Vera does by voice
15
Schedule E lines, filled as you go
30s
from photograph to filed receipt
0
shared access codes

From paper to a reviewed record

Keep the receipt with the number.

Scan a photograph, check the suggested fields, then save the expense and its receipt together. You decide the amount, property and category.

Illustrated workflow: a phone captures a receipt, a magnifying glass represents review, a ledger retains the record, and a folder represents export.

  1. 01

    Capture

    Photograph a receipt. Text recognition runs in your browser.

  2. 02

    Review

    Correct the date, amount, category and unit before saving.

  3. 03

    Record

    Keep the receipt attached to the expense for later review.

  4. 04

    Export

    Download your records and category totals. Review tax treatment with your preparer.

The screen you open every morning

Who paid, who is short, who is late

One line per lease, not per unit — so a duplex rented as A & B counts once, at one rent. Figures line up because they are tabular; status is a colour and a glow, so it reads at arm’s length.

A sample rent roll for September
UnitTenantRentPaidOwedStatus
A & B100 Maple StAlex Rivera$1,800$900$900Partial
1200 Oak AveJordan Blake$950$950—Paid
2200 Oak AveSam Chen$975$0$975Late
3200 Oak AveMorgan Lee$900$900—Paid
4200 Oak AveTaylor Brooks$925$400$525Partial
5200 Oak Ave————Vacant

Vera

A ledger that takes dictation

Every free landlord app expects you to be sitting down with two hands. Vera does not. Tell her the rent came in, the plumber was ninety-five dollars, unit four has a leak — or ask her what is still outstanding — and she reads it back before a single row changes.

What happens when you say “Alex paid twelve hundred”

Nothing is written until you say yes. The refusal is in the server, not in Vera’s instructions — a model can forget an instruction, it cannot forget a rejected request.

YouVeraLedger“Alex paid 1,200”log_rentconfirm_requirednothing written“1,200 from Alex, September?”“Yes”log_rent · confirm$1,200 recordedstamped with your nameyou watch it landSame path for an expense, a repair and a note.

Receipts

Photograph it in the parking lot

The amount, the date, the shop and the tax category are filled in for you, then shown for correction before anything is saved. The reading happens on your phone — no scan fee, and nothing about what you spend is sent anywhere to be read.

  • The photo is kept beside the entry, so the paper is still there in April.
  • Ace Hardware becomes Repairs. City Water becomes Utilities. You can see why.
  • A receipt it cannot read still files — you type four fields instead of six.
A weathered hand holding a phone above a paper receipt on a kitchen table at night, under a single warm lamp.
A shoebox of a year of paper receipts sorted into four stacks weighted down with river stones, beside reading glasses and a green desk lamp on a winter evening.

January

The shoebox, already sorted

Your year arranged on the actual Schedule E lines, a column per property, with anything that belongs to the whole portfolio kept in its own column rather than quietly attributed to the wrong building. Download it as CSV and your accountant opens it in whatever they already use.

A categorisation aid, not tax advice. Depreciation stays your accountant’s calculation.

Where a dollar goes, from the porch to your accountant

Every entry carries the property and a Schedule E line from the moment it is made, so January is a download rather than a weekend.

Rent marked collectedtap, or say it to VeraReceipt photographedread on your phoneRepair closed with a costopen → doneOne ledger rowamount · date · vendorproperty · unitSchedule E lineRent roll, paid / late / partialtodayCollected minus spentthis monthSchedule E worksheet + CSVa column per property, lines 3 to 21January

Everyone gets their own sign-in

You, your partner, a property manager — an email and a password each, with an owner, a manager and a read-only role. Every entry is stamped with the name of whoever made it, so who marked that paid has an answer. Changing a password signs every other device out on the spot, and removing somebody ends their access immediately rather than at expiry.

There is no shared code. Passwords are hashed with bcrypt at cost 12, and the session cookie carries a random secret whose hash is all the database ever holds.

An open toolbox on a drop cloth in an apartment hallway, a pipe wrench and a new faucet cartridge laid out under a work light.

Repairs

The wrench costs what it costs. Forgetting it costs more.

Every cost lands on the repairs line of your Schedule E

Being straight with you

What RentDesk does not do

There are a dozen good landlord apps and several are free. If what you need is on this list, buy one of those instead — genuinely. RentDesk is the narrow tool for the part they all make you sit down for.

It does not collect the rent

No ACH, no card, no tenant portal. Your tenants pay you the way they already do; RentDesk records that they did.

It does not screen tenants

No credit or criminal reports. That is a regulated product with its own per-report economics, and the free apps already do it well.

It does not post your listings

Nothing is syndicated to Zillow or Apartments.com. RentDesk starts once somebody is already in the unit.

It does not read your bank

No bank feed. Expenses arrive by photograph or by voice, which is why nothing about your spending needs a connection to your accounts.

What is actually ours

Nobody else lets you say it

The apps that call something “AI bookkeeping” mean a bank feed that guesses a category after the money has already moved. Vera is a conversation: she takes the entry, reads it back, and waits for a yes before a row changes. Twenty-two things she can do; the thirteen that change or delete anything are refused by the server the first time and only go through once you have said yes — the rule lives in the route, not in a prompt that can be talked out of it.

And the receipts are read on your own phone, so scanning one costs nothing and is never capped. Checked on 9 September 2026: Stessa gives you five scans a month free, puts the Schedule E report on its $15/mo plan and unlimited scanning on its $35/mo one; Landlord Studio bundles its scanner into $12/mo plus a dollar per unit past three. Both are good products. Neither one will take dictation.

What it costs

Try your own portfolio for 14 days

Create an account without a card and keep your own records. Buildings, units, rent roll, expenses, receipts, repairs, Schedule E and Vera.

Start your free trial

$19/mo — your RentDesk account

Your own account for your buildings, tenants and records. Activate your subscription in Settings. Cancel any time; access continues through your paid period.

Create your account

Refund policy. No card is needed to try RentDesk. After the trial, subscribe to keep editing; you can still view and export your records.